What are the Reservations requirements to reserve my Wedding or Event date?
✞ Retainer deposit of 50% of the venue contribution in cash or check only.
✞ Please refer to our statement of faith and related ministry documents.
What are the due dates for the Venue Reservation?
✞ Venue contribution & security deposit, due 60 days prior to the event date.
✞ 10% up charge for outside food/cake vendors, due 30 days prior to event date.
✞ Parties contract directly with our vendor teams or their chosen vendors.
What does the Venue Contribution cover?
✞ Sprawling Estate with country elegance featuring flexible options for set up.
✞ Kentucky Style Barn for Reception, Cocktail hour or Ceremony up to 200 guests.
✞ 6 outdoor areas for Ceremony & Cocktail locations.
✞ 2 outdoor areas for reception locations.
✞ Barn Stalls for bartender, photo booth set ups.
✞ Exterior Venue access for Vendors from 8am to 11pm. Interior
✞ Interior Venue access for Bridal party from 12 noon to 10pm.
✞ Bridal Suite, Groom Room, Guest parlor & restrooms, Vendor Room with fridge.
✞ Storage space available in barn if needed.
✞ Exterior Stage, electrical outlets, surround & bistro lighting, disposal receptacles.
✞ Parking for 75+ vehicles, limo access, shuttles & taxis are welcome.
Is there a refund policy?
✞ Venue Retainer Deposits are non-refundable.
✞ Date Transfers will be honored with a minimum of 6 months notice.
✞ 50% refund of the Venue Deposit honored for the death of the bride or groom.
Can I chose outside Event Vendors?
✞ For Liquor Catering parties must contract with one of our preferred liquor caterers. Parties cannot purchase their own alcohol to serve.
✞ For Food & Cake Catering, we welcome outside licensed, insured vendor(s). Outside Food & Cake vendors will incur a 10% up charge on the food costs.
✞ Event vendors such as Decor, Floral, Furnishings, Lighting, DJ, Photographer etc. are welcome with no Up Charges.
How many guests can be accommodated in the Venue areas?
✞ The Sunken Courtyard holds up to 150 guests for a Reception and up to 300 guests for a Ceremony.
✞ The Upper Ranch Commons accommodates up to 500 guests.
✞ 6 outdoor Ceremony locations and 2 outdoor reception locations to chose from.
Can the Venue be rented to rehearse prior to my event?
If the venue remains available prior to your event, parties can rehearse for $100 an hour.
What type of Venue lighting is available?
✞ Full Surround lighting and Bistro lighting will become a fixed feature in the sunken courtyard beginning September 1, 2017.
✞ The upper ranch commons area will require bistro lighting for a reception location.
✞ Our lighting Vendor, Vegas Event Lights offers bistro lighting, marquee letters and more!
What time does the music have to end?
Music must stop at 10pm. All guests are to be vacated by 11pm.
Are there Musical restrictions on what types of music can be played?
Cultural music genres are welcome. Foul language, elicit content, or heavy metal are not allowed.
Is the Venue handicap accessible?
The exterior venue offers a ramp for wheelchair accessibility to access the sunken courtyard.
Are children welcome and are they considered in the guest count?
Children are welcome and considered in the guest count if they can walk.
Do parties need to purchase their own Event Insurance?
✞ 1 million policy for general liability event insurance is required from any Insurance carrier.
✞ Our vendor The Event Helper offers a quick online quote, the insurance certificate will be emailed directly to Legends Ranch.
Is a day coordinator or wedding planner necessary to coordinate with the vendors and tying all the details together?
✞ A Planner, Day of Coordinator or Event Rep will be needed to oversee the event.
✞ The planner will handle all planning stages from start to finish.
✞ The coordinator ties all your choices together 4 weeks from your event.
✞ Our preferred Planners/Coordinators will oversee guest count changes, set up, garbage control and breakdown.
What about inclimate weather?
✞ Our Barn is available for an indoor event and tents are welcome for inclimate weather predictions.
✞ For long range weather forecasting, visit theweatherwiz.com.
Can an open fire pit be used for ambiance?
The Upper Ranch Commons is an ideal location for a Fire Pit. Legends Ranch offers a Cowboy Cauldron and firewood at no charge.
Are candles or open flames allowed?
Candles are welcome if the flame is within 3″ below the container. Electric LED are ideal in or around floral centerpieces.
Is confetti and other party favors allowed?
Rice, confetti and pyrotechnics are NOT allowed, but streamers and sparklers are a great alternative! The Venue Pool can be accented with floating candles or inflatable lanterns etc.